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The future, step by step

19 September 16

Registers of Scotland page: across its digital services, Registers is making improvements, steps at a time, working with users who test and provide feedback

by Registers of Scotland

In last month’s Journal we covered two initiatives – application programme interfaces and digital signatures – that will bring real benefits to our customers. We also reiterated the incremental approach we are taking to building, launching and improving these digital solutions in response to customer feedback gathered at every stage.

This approach to our digital transformation is also being used for existing products. Still relatively new
are advance notices, brought in at the request of conveyancers as part of the 2012 Act, to replace letters of obligation and to satisfy insurers.

This product was very popular from launch in late 2014, but from the collating of user feedback, which was gathered by our customer services teams and specific user feedback sessions, the need for the addition of a save-and-share function was clear.

In addition to adding this in 2015, with 50% of all advance notices using it, we also made it possible to save the documents as PDFs so that they could be downloaded and checked/shared in the format they are submitted – a useful tool on our application form, too.

Other feedback has seen improvements to shared and sharing plot information on Registers Direct, on accessing large plans, and revising the timescale an application can be held in draft form from 50 to 120 days.

Systems that stand up

We have also changed our notifications to add information useful to those dealing with large volumes of applications, and improved our monitoring system to give us earlier warning if things aren’t going smoothly – an increasingly rare occurrence.

It is the work behind the scenes that has probably made the most impact of all. Our systems are now more robust and changes can be made with far less inconvenience to our customers. What’s more, periods of system downtime are nearly at nil.

We could not make these improvements without the participation of our stakeholders through a number of feedback channels, but specifically through participation in our user experience panel. If you would like to suggest improvements and/or be involved in the development of future online tools, please get in touch. The evidence is clear that it will be time well spent.

To sign up for the panel please visit www.ros.gov.uk/contact-us/user-experience-panel-sign-up
From www.ros.gov.uk you can access a free house price search, weekly updates and quarterly statistics 
 

Digital signatures: an update

Last month we introduced a pilot, in conjunction with the Law Society of Scotland, looking at applying digital signatures within ARTL using the Society's smartcard. We have now tested and proved that the smartcard works with the ARTL system. The next stage of the pilot is to continue engagement with the Society and those individual firms that wish to start using the smartcard in live ARTL applications.

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