Style terms of business letter: conveyancing
21 Sep 04
Introducing an approved style terms of business letter solicitors can use to comply with new practice rules requiring such letters for residential conveyancing
by Bruce Ritchie
Dear [Name]
We refer to your recent meeting with [Name]
We are pleased to confirm that [the Firm] will be acting on your behalf in connection with (the work to be carried out).
The solicitor who will be dealing with your work on a day to day basis is [Name].
We will advise you at regular intervals regarding the progress of your work and keep you informed of all significant developments. If you are uncertain about what is happening at any time, please ask.
We enclose an Estimate of our Fees and Outlays for this transaction. If the work turns out to be more complex than normal, we may require to increase our estimate to take account of this. We will inform you as soon as possible about any such increase.
The Money Laundering Regulations require us to be satisfied as to the identity of our clients and as to the source of any funds passing through our hands. In order to comply with these Regulations, we may need to ask you for proof of identity and other information in relation to these matters. We reserve the right to withdraw from acting for you if you fail to provide us with the information requested of you and required in connection with our Money Laundering Procedures.
Finally, our aim is to provide a service which is satisfactory in every respect. However, if you have any concerns about the manner in which work is being carried out on your behalf, please contact our Client Relations Partner [Name] who will be happy to discuss your concerns.
Yours faithfully,
[Name]